1.  When you apply for a job vacancy, we process the following information about you for the purposes of selection for vacant positions within the Company and evaluating your candidacy. 

Data categories: name, surname, date of birth, age, email, phone number, your CV and the information it contains about work experience (employer, duration of employment, position, responsibilities and/or achievements), education (educational institution, period of study, acquired education and/or qualification), professional development (completed training, acquired certificates), language proficiency, IT skills, other competencies, as well as hobbies, personal skills, and any other information you provide in your CV, cover letter, or other application documents. Information about the person recommending the candidate or providing feedback, their contact details, the content of the recommendation or feedback, a summary of the interview with the candidate, insights and opinions of the selection committee members, and the results of candidate testing.

Legal basis for data processing: Your consent expressed by submitting application documents (GDPR Article 6(1)(a)) and the legitimate interest of the employer in selecting the most suitable employee (GDPR Article 6(1)(f)).

Data retention period: for the duration of the selection process for your chosen position and 1 month after the completion of the selection.

2. When your candidacy is selected at the end of the selection process, we process the following personal data for the purposes of identifying potential conflicts of interest and preparing documents required for employment. 

Data categories: name, surname, position applied for, a copy of the identity document, residential address, CV and the information it contains, a copy of documents confirming education from the educational institution, signature, declaration of conflicts of interest, results of sanction checks, copies of documents confirming the birth, adoption, or guardianship of children (copies of systematic records, etc.), and copies of documents proving that the individual is a lone parent. Copies of documents confirming capacity for work (disability) level, work restrictions (certificates about pregnancy, etc.), child disability, or care of a close family member, copies of medical records or certificates containing relevant information. Health data and data related to criminal records (only in cases expressly required by law) are collected and processed only when necessary for the selection process for a specific job position and as permitted by applicable laws.

Legal basis for data processing: intention to enter into a contract with you (GDPR Article 6(1)(b)), obligation to collect information according to the law (GDPR Article 6(1)(c) and (GDPR Article 6(1)(c), GDPR Article 9(2)(b), Labor Code, Occupational Safety and Health Act).

Data retention period: Data collected for the purpose of identifying conflicts of interest is processed for 3 years from the submission of the declaration of interests; data for preparing employment-related documents is processed for the duration of the employment contract.

We may share your data with third parties who assist us in the candidate selection process or who provide us with services related to selection, candidate assessment, and internal administration. These parties may include personnel selection and/or assessment service providers, database software suppliers, database administration service providers, data center, hosting, and cloud service providers, etc. In each case, we provide the data processor only with the data necessary to fulfill a specific assignment or to provide a specific service. Our appointed data processors may only process your personal data according to our instructions and cannot use it for other purposes or share it with other parties without our consent. Moreover, they are required to ensure the security of your data in accordance with applicable laws and the written agreements we have with them.

If you participate in a selection for a managerial position, we may submit your application and your data to our controlling companies that participate in the assessment of managerial candidates and/or decision-making processes regarding career choices according to the procedures applicable within our corporate group.

Data may also be provided to competent governmental or law enforcement authorities, such as the police, law enforcement agencies, or supervisory authorities, but only upon their request and only when required by applicable laws or in cases and procedures specified by law to protect our rights, as well as the safety of our clients, employees, and resources, or to assert, provide, and defend legal claims.

Your data will be processed within the territory of the European Economic Area and will not be transferred to third countries.

GDPR and other legal acts grant you rights, specifying the cases in which you can exercise them, the procedures you must follow, and exceptions where you cannot exercise your rights. When permitted by law, you can:

• access your personal data we process: You have the right to obtain confirmation from us on whether we process your personal data and to access the personal data we process, as well as information about the purposes of data processing, categories of processed data, categories of data recipients, data retention period, and sources of data;
• request correction of inaccurate or incomplete information: You can request that we correct any inaccurate or incorrect information or complete it if it is not complete, especially if your data in the application documents has changed or you believe our information about you is inaccurate or incorrect;
• request restriction of the processing of your information: You can request that we restrict the processing of your information when you contest the accuracy of the data or object to the processing, disagree with the deletion of unlawfully processed data, or need the data to establish, exercise, or defend legal claims;
• object to the use of your data: You can object to the processing of your data when we process it to pursue legitimate interests of the Company and/or third parties;
• request data portability: You can request to receive the data you provided to us under a contract or your consent for data processing and which we process using automated means in a commonly used electronic format;
• withdraw your consent: You can withdraw your consent for us to further process your information when we use your data based on your consent;
• file a complaint with a supervisory authority: If you believe we are processing your data in violation of data protection laws, we always encourage you to contact us directly first. If you are not satisfied with our proposed resolution or believe we will not take necessary actions based on your request, you have the right to file a complaint with the supervisory authority, which in Lithuania is the State Data Protection Inspectorate (L. Sapiegos st. 17, 10312 Vilnius; tel. (8 5) 271 2804, 279 1445; email: ada@ada.lt).

To exercise the rights mentioned above, you must: 

• submit a request to exercise your right personally to: Ukmergės st. 280, Vilnius.
• submit a request via email to dpo@compensalife.lt.

To protect the data of all our candidates from unauthorized disclosure, we will need to verify your identity upon receiving your request to provide data or exercise any of your rights. For this purpose, we may ask you to provide an identification document.

Upon receiving your request regarding any of your rights and verifying your identity, we are committed to responding without undue delay, but in any case, within 30 days from the date of receiving your request, providing you with information about the actions we have taken in response to your request. Depending on the complexity and number of requests, we have the right to extend this period by up to 2 months, notifying you of this before the end of a 30-day period and stating the reasons for such an extension.

If your request is submitted electronically, we will also respond to you electronically, unless it is cannot be done (e.g., due to the large volume of information) or if you request a different method of response.

We will refuse to fulfil your request with a reasoned response when circumstances specified in the legal acts are identified, informing you in writing about this.

If you have questions, comments, or complaints about how we collect, use, and store information about you, or if you wish to exercise your rights as a data subject, you can contact us via email at karjera@compensalife.lt.

The details of the Compensa Life Vienna Insurance Group SE Lithuanian branch are as follows: company code 301135655, address Ukmergės st. 280, LT-06115 Vilnius, Lithuania.

Contact information for the Data Protection Officer: email address: dpo@compensalife.lt.

We draw your attention to the fact that the Policy may be amended, supplemented, or updated. You can always find the latest and most relevant version of the Policy on the www.compensa.lt website. All changes to this Policy take effect from the date of their publication, and you can see when this Policy was last updated below.

Last update as of: 02/09/2024